SAP Business One Licensing Guide

The Guide to SAP Business One Licensing

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SAP Business One is easy to implement, affordable and complete business management powered by SAP’s latest in-memory computing database SAP Hana. SAP mainly delivers the standard support service to ensure continuity of business operations. With adding a modular-based application, there is a specific tool used with the relevant support team. Use the SAP Business one to assign different permit types with specific job roles. Do you know SAP business one licensing is sold to the customer through value-added resellers which means you’ll get licensing updates from SAP which may not always be on top?

Why SAP business One Licensing troubles you?

It’s very critical to understand that what’s their contracts and how they’re currently using their SAP system to manage to license and avoid the risk of being non-compliant. As the discussion is going around it has become equally important for our SAP Business members to know about some of the critical changes that will affect us. Additionally, it is an important thing that relates to the indirect Access User License, Integration Framework and other pricing changes to be aware of.


SAP Business One Licensing Guide

If we talk about the SAP Business One license types, then the user licensing comes in altogether different levels. Generally it comes with four kinds of SAP Business One such as:

  • Limited CRM User: Everyone has rights to know and use all major features of sales and various CRM modules. Here, the user is generally involved in marketing and customer relations role in the organisation.
  • Professional User: In this one can access to all the components and its functionality with SAP Business One where the user can be CEO or president which is very much involved in the business decision making.
  • Limited Financial User: This SAP B1 type has access to all major banking, buying and other financial areas. The economic and accountant generally use the license to integrate with other industries to get right system.
  • Limited Logistics User: All users have access to sales and construction modules with having partial access to purchase module. Generally, we find the license for employees that are involved in procurement and another supply chain.

Several loopholes could exploit in several ways few of them are listed below.

  • Altered users have rights to access to the same company with same login credential.
  • With using the same user code, different users could log in to different companies.
  • There are many customers who connect remotely with diverse companies with adding username and password. The loopholes mapped the windows to SQL DB with giving the same Business to all customers.
  • The new enhancement is made to replace the dual login features which were added in previous versions. There were mainly three factors attached to it such as workstation IP, Windows user and windows session ID which works great to have improvement.

Let’s quickly take a look over an instance that shows licensing improvement in SAP Business One.

  • Say as once the SAP B1 user logins the system for the very first time then it records specific parameters such as workstation IP, Windows User and Windows session ID.
  • One user opens a new business one in some location that logins to another company database. Here no parameter is changed, and login is successful.
  • The second user logs into the workstation in same windows session or with a different SAP B1 instance
  • The first user login via another workstation with same windows user account to add SAP B1 with first and third users, here the login is successful, but the previous session of the first user will be locked.
  • When the first user login remotely to SAP Business One with same workstation and windows user then the existing user will be changed with the third user with locking first one.

But what locked means?

Well, it means that when any one session is earmarked with another, then the current user session will remain locked. In the end, it will show another one reserves the message that your current session is locked as the ID. So to continue using that the same ID one needs to exit the lock so another session can use it.

SAP Business One Licensing Cost

The professional license cost more than the limited ones which typically cost half of it. One can purchase your license up front with using a subscription model to pay monthly. When deploying SAP Business One, the organisation would need to get support and maintenance contract. Enable the users to contact the SAP provider with resolving issues and provide access to all major version upgrades in SAP Business One.

Author Bio:

Sniha Baruah is experienced and motivated professional working at Silver Touch Technologies UK, with extensive experience in the IT industry.  She helps SMB clients transform digitally using SAP Business One services in UK, Europe and Asia.